Effective Date: 12/17/25
1. Introduction
The Grid Iron Defense Symposium (“Symposium,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide in connection with your interest in or participation in the event.
This Privacy Policy explains how we collect, use, store, and protect information submitted through our website and application forms.
2. Information We Collect
We may collect the following information when you visit our website or submit an application:
Name
Email address
Organization / affiliation
Professional role or title
Contact information
Information voluntarily provided in application forms or correspondence
We do not knowingly collect sensitive personal data unless voluntarily provided and relevant to event coordination.
3. How We Use Your Information
Information collected is used solely for purposes related to the Grid Iron Defense Symposium, including:
Reviewing and processing registration or sponsorship applications
Communicating event details, logistics, and updates
Coordinating attendance and participation
Evaluating sponsorship or partnership inquiries
Ensuring event security and operational planning
We do not sell, rent, or trade your information.
4. Information Sharing
Your information may be shared only with:
Event organizers and administrative staff
Authorized partners assisting with event coordination
Service providers supporting registration, communications, or hosting infrastructure
All parties are required to handle information in a manner consistent with this policy.
We do not share personal information with third parties for marketing purposes.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
5. Data Security
We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, disclosure, or misuse.
However, no system can be guaranteed to be completely secure, and submission of information is done at your own risk.
6. Media & Photography
Information related to media consent or participation preferences may be collected to support the Symposium’s Media & Photography Policy and ensure individual approval prior to use of identifiable content.
7. Data Retention
We retain personal information only for as long as reasonably necessary to fulfill the purposes outlined in this policy or to comply with legal and operational requirements.
8. Your Choices
You may request access to, correction of, or deletion of your information by contacting us using the information below.
9. Policy Updates
This Privacy Policy may be updated periodically. Updates will be posted on this page with a revised effective date.
10. Contact Information
For questions regarding this Privacy Policy, please contact:
Important: Ensure that all contact information in the Privacy Policy and Terms and Conditions match what was submitted in your Brand Registration.